Tech Tip: How to add a mailbox to Outlook • Blisstech Solutions

Welcome to our latest tech tip blog post! In this article, we will be discussing how to add a mailbox to Outlook, a widely used email client that allows users to manage multiple email accounts in one place.

Whether you’re new to Outlook or just need a refresher, this guide will walk you through the process step-by-step. By the end of this article, you will have a better understanding of how to add a mailbox to Outlook, making it easier to manage your emails in one place and stay organised.

Transcript

Hello everyone and welcome to another Blisstech Solutions Tuesday Tech tip and in today’s tech tip, we’re going to show you how to open another user’s mailbox in Outlook.

There are two ways you can do this.

  • The 1st way is if they, themselves or an administrator, has granted you access to that user’s mailbox.
  • The 2nd way is if you’ve got the username and password for the account.

The most secure way of doing things is, if within your organisation you need to open somebody else’s mailbox, the administrator or the user themselves can grant you permission to their mailbox. Then to open that mailbox you simply go, in Outlook, to:

Open and Export ==> Open Other Users Folder.

Then type in the first part of their e-mail address and click OK. So, in this situation, it’s saying it can’t display the folder. That means we don’t have access to it, so now I’ll show you the other way, which is to add a new mailbox to the computer.

So again, in Outlook we go to:

File ==> Add Account.

Then the wizard appears that takes us through the process of setting up the account which I’ll do now.

OK, so if you get to this point where it is asking you to allow your organisation to manage your device, this really depends on the organisation that you’re working with. If it’s not your own company, just say no sign in to the app.

And there you go. The account has been successfully added, but we see it doesn’t appear here at the moment. So what we need to do is close Outlook and reopen it.

As you can see here, the new mailbox has been added and just for ease, we’re going to drag the inbox up into the Favourites so we can see which mailboxes have got emails.

That’s all there is to it.

So just to recap:

The best way to add a mailbox within your own organisation is get somebody or an admin to grant you access to it and the other way is to get the username and password and add it as a completely new account.

I hope you find this useful. I’ll speak to you again soon.

If you need help with your IT issues, please get in touch.

More Content

Microsoft hints at some exciting Windows 12 developments

Windows 11 still feels like a new toy, yet we’ve already heard speculation about Windows 12 arriving as soon as next year. It’s all we can think about!

Cloud Telephony vs. VoIP – which is best for your business?

If your employees—or worse, your customers—have started to complain about your phone systems, it’s time to look at a new solution—something that works well for everyone, whether that’s making life easier for your team or giving your customers a smoother experience....

Tech Tip: How to use Conditional Formatting in Excel

This Tuesday Two Minute Tech-tip shows you how to automatically add pizzaz to your spreadsheets. Using a feature called 'Conditional Formatting', you can automatically format the cells of your Excel spreadsheet based on what is in them. For example, you can emphasise...
Be more productive with these Microsoft Edge features

Be more productive with these Microsoft Edge features

In the never-ending mission to be more productive, the latest Microsoft Edge browser could be a powerful ally. We’re telling you about 5 of its best productivity features.

Copilot is bringing another productivity boost to Teams

Copilot is bringing another productivity boost to Teams

Teams is getting some Copilot-powered updates that will boost your business’s productivity even further. Here we tell you all about it.

Criminals are exploiting AI to create more convincing scams

One of the many cool things about the new wave of Artificial Intelligence tools is their ability to sound convincingly human. AI chatbots can be prompted to generate text that you’d never know was written by a robot. And they can keep producing it – quickly, and with minimal human intervention. So it’s no surprise that cyber criminals have been…

Ransomware Attacks Grow for Small Businesses

Two organisations have recently released reports on the state of ransomware and cybersecurity incidents affecting small businesses. Datto's State of the Channel Ransomware Report Datto has recently released their "State of the Channel Ransomware Report"  for 2019...

Why is my computer so slow!?

“Why is my computer so slow?” is a question heard time and time again and is one of the most common computer complaints. There are a variety of reasons that your computer can appear to be running slowly. I say ‘appear’ as it may not actually be your computer that is causing the problem. Read on to find out possible reasons for this problem.

8 tech trends you need to prepare for in 2023

The end of the year is a time when many business owners take time to reflect and plan for the coming year. For many that will involve thinking about forecasting and growth over the next 12 months, but we want you to think about the tech trends in 2023 that will affect...

Why you’re better off in a contract with your IT company

Imagine this: Your business stops working due to a tech issue like malware, data loss or computer malfunction, resulting in a loss of productivity and revenue.  Now, think about your current IT support situation. Do you have an IT support contract, or do you only call...
Share This
Contact
Love Lane
Cleobury Mortimer
Shropshire DY14 8PE

01299 382 321
[email protected]
Copyright © 2024 Blisstech Solution Ltd
Registered No: 08125391 VAT No : 307 5490 05