Tech Tip: How to create email signatures in Outlook • Blisstech Solutions

This Tech Tip will show you how to create and manage email signatures in Outlook.

One of the things I get asked about most by new users of Microsoft Office is how to create a professional email signature.

Your email signature is not only a useful way to provide your contact details, but it can also reflect your brand, accreditation and professionalism. It reflects on you and your business.

But how do you create beautiful email signatures? Well, this week’s tip will show you:

👉 How to create a basic email signature in Outlook.
👉 How to have different signatures for new messages and replies.
👉 How you can create a perfectly laid out and professional email signature using a free tool.

Today’s tip will help you to:

💥 Automatically apply email signatures to new messages and replies.
💥 Get all of the information you need into your email signature.
💥 Create a professional email signature complete with your branding.

We hope you enjoy it.

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Weak passwords are one of the biggest security risks to your business.
Why?
Because cyber criminals are getting smarter than ever before. If they manage to crack just one password, they could gain access to your sensitive business data, financial information, or even gain control of your entire system.
Cyber criminals use automated tools to guess passwords, allowing them to try out millions of combinations in seconds. So, if you’re using something like “Password123” or “CompanyName2025”, you’re practically handing them the keys to your business.
A compromised password can lead to big issues, such as:
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Think of your password like a secret recipe, where only you should know the ingredients. It should:
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• Include a mix of uppercase and lowercase letters
• Contain a few numbers and symbols (like @, $, %, or &)
• Not contain any common words or easily guessable information (like birthdays, names, or the word “password”)
Instead of using a single word, you could try a passphrase – a short, random sentence that only you would understand. For example, instead of “Sailing2025”, try something like “Coffee&CloudsAreGreat9!”. This is much harder to crack, yet still easy to remember.
You should also steer clear of these common mistakes:
• Using personal info (your name, birthday, business name, etc.)
• Reusing the same passwords across multiple accounts
• Using simple sequences (“123456” or “abcdef”)
• Storing passwords in an easily accessible place (like a sticky note on your desk)
If remembering unique passwords for every account sounds impossible, there is another option: Password managers. These generate strong passwords, store them securely and autofill them for you.
With a password manager, you only need to remember one strong master password for the manager app itself. The rest are encrypted and stored safely, reducing the risk of data breaches.
Even the strongest password isn’t foolproof, which is why multi-factor authentication (MFA) is also important. MFA requires a second form of verification, like a one-time code sent to your phone or generated from an authentication app.
If you have employees accessing your business systems, it’s a good idea to have a password policy in place to explain your rules and why they’re important. This should include:
• Unique passwords for each system and account
• Regular security training on password best practices
• Business-wide use of MFA for critical systems
• Scanning for compromised passwords regularly
By making password security a priority, you can reduce the chances of a cyber attack creating a nightmare for your business.
And if you need help making your business more secure, get in touch.

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