Is Your Business Ready for Coronavirus Lockdown? • Blisstech Solutions

With the COVID-19 coronavirus continuing to spread in the UK, and Italy and China placing lockdowns on their towns and cities, it seems likely that the UK will follow suit if the outbreak continues apace. Experts have stated today that the spread of the virus in the UK is around 2 weeks behind Italy. So it is likely that, in two weeks’ time, the UK could also be on lockdown. If employees are prevented from gathering, effectively being homebound, this is a worrying time for businesses. However, many businesses can significantly mitigate the impact of a coronavirus lockdown by providing tools that allow employees to work more effectively from home.

What tools do you need?

Most desk-based workers will need a productivity suite, email, and a communication and collaboration platform. If you are not familiar with communication and collaboration platforms, they are applications that allow teams to share information, chat, collaborate and attend meetings.

a home working desk setup

Examples are Microsoft Teams, Google Hangouts and Slack. These platforms allow your employees to work as if they were working in the same office enabling real-time collaboration.

Other applications that may be required are essential line of business (LOB) applications, and possibly, access to shared files.

What can you do?

So what exactly can you do to enable your employees to work from home?

Email

Email is easy as it has been possible to get email remotely for years. Most email is cloud-based, and even on-premise systems have the facility to connect remotely. If you don’t have this capability, look at something like Office 365 (Exchange Online) or Google G-Suite. There are many providers out there that offer cheaper email services. However, you get what you pay for and most of these are very basic. I believe there is nothing available on the market today as good as the Google or Microsoft offerings.

Productivity Suite

If you are a Google G Suite customer you will get an online word processor, spreadsheet, presentation app. If you are an Office 365 customer you can use the web-based versions of Word, Excel & PowerPoint or install a copy of Microsoft Office on five computers per user. This means you don’t need to give your employees a computer to work from home; they can work perfectly well on the home computer.

Collaboration Tools

a woman working with a virtual team

Both Microsoft and Google recently announced they will temporarily provide Microsoft Teams and Google Hangouts for free because of the coronavirus. The Microsoft trial is a very generous 6 months for existing Microsoft business customers. Having spoken to a contact at Microsoft they are genuinely doing this for the greater good to enable businesses to collaborate in the midst of this outbreak. Microsoft Teams is an incredibly feature-rich collaboration tool, so signing up for this is a no-brainer if you are an eligible customer and do not already have a collaboration tool.

Line of Business Applications

If you have cloud-based line of business applications your users will be able to work remotely in pretty much exactly the same way as they do from the office. However, if the application is installed on a server in your office then you will have to provide a VPN. A VPN is a secure tunnel that connects directly from a user’s computer to your business. It is secure, if configured correctly, and provides your employees access to systems within your office. If the system is a client/server application, users can connect to work PCs using remote desktop and work as they were in the office. This will prevent the need for users to need to install the software on their home computers, although they will need help setting up the VPN.

Shared Files

If users need access to shared files in your office, you can use the VPN method to access them. However, mapping drives from a home computer to a business server would not be recommended. Without expensive systems in place, you cannot verify the security of computers you don’t control! If users require access to shared files, it is best to provide a computer with your security software installed. Or move to a cloud-based file storage solution. Both Google G Suite and Microsoft Office 365 provide cloud file storage solutions that are worth checking out. These are called File Stream and Shared Drives for Google and OneDrive and SharePoint for Microsoft.

I hope this article helps you to understand how you can get prepared for any kind of lockdown that may be imposed because of the COVID-19 coronavirus. If you want to learn how we can help you prepare, please get in touch.

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How to create secure passwords

Weak passwords are one of the biggest security risks to your business.
Why?
Because cyber criminals are getting smarter than ever before. If they manage to crack just one password, they could gain access to your sensitive business data, financial information, or even gain control of your entire system.
Cyber criminals use automated tools to guess passwords, allowing them to try out millions of combinations in seconds. So, if you’re using something like “Password123” or “CompanyName2025”, you’re practically handing them the keys to your business.
A compromised password can lead to big issues, such as:
• Data breaches
• Financial losses
• Identity theft
• Reputation damage
But how do you create strong passwords without driving yourself (and your team) mad?
Think of your password like a secret recipe, where only you should know the ingredients. It should:
• Be at least 14 characters long (the longer, the better)
• Include a mix of uppercase and lowercase letters
• Contain a few numbers and symbols (like @, $, %, or &)
• Not contain any common words or easily guessable information (like birthdays, names, or the word “password”)
Instead of using a single word, you could try a passphrase – a short, random sentence that only you would understand. For example, instead of “Sailing2025”, try something like “Coffee&CloudsAreGreat9!”. This is much harder to crack, yet still easy to remember.
You should also steer clear of these common mistakes:
• Using personal info (your name, birthday, business name, etc.)
• Reusing the same passwords across multiple accounts
• Using simple sequences (“123456” or “abcdef”)
• Storing passwords in an easily accessible place (like a sticky note on your desk)
If remembering unique passwords for every account sounds impossible, there is another option: Password managers. These generate strong passwords, store them securely and autofill them for you.
With a password manager, you only need to remember one strong master password for the manager app itself. The rest are encrypted and stored safely, reducing the risk of data breaches.
Even the strongest password isn’t foolproof, which is why multi-factor authentication (MFA) is also important. MFA requires a second form of verification, like a one-time code sent to your phone or generated from an authentication app.
If you have employees accessing your business systems, it’s a good idea to have a password policy in place to explain your rules and why they’re important. This should include:
• Unique passwords for each system and account
• Regular security training on password best practices
• Business-wide use of MFA for critical systems
• Scanning for compromised passwords regularly
By making password security a priority, you can reduce the chances of a cyber attack creating a nightmare for your business.
And if you need help making your business more secure, get in touch.

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