Two simple steps to protect your business data
Author : Matt Yarranton
27 April 2021

Data is the lifeblood of most modern businesses.  From important proposals and presentations to a simple one-line email that is proof of something happening that you might need months later.  However, many small businesses are not taking the necessary steps and protecting their business data.

Your business is accumulating data all the time without you even realising it

Blisstech Solutions recently worked with a company with just two employees that had accumulated over 17Gb of data in just 12 months. This data resided in shared drives, inboxes, and personal drives. Much of this information was business-critical, despite them being unaware that they had generated this amount of data.

Group of business people are meeting to analyse business data

There are numerous ways for business data to be lost, leaving a business without access to the vital information that they need. However, many small businesses do not take adequate steps to protect their business data.  This leaves it at the mercy of ransomware, accidental deletion, or even malicious deletion by a disgruntled employee.

In “the old days,” data used to exist across several inhouse physical systems. You would need an email server, a file server and users would save data to their computers which is a nightmare when trying to ensure all data is protected.   All of this would then need to be backed up to tape or hard disk.

In the world of cloud computing, however, small businesses can provide the same functionality and continuity of data without any physical equipment.

So, what are the two amazingly simple things that you can do to make sure that your business data is backed up and always available?

Ensure you are on a Microsoft 365 plan

Microsoft 365 business and enterprise suites provide almost everything a business needs, as a service, in the cloud.  Once you have Microsoft 365, make sure you are taking advantage of all its features.  Store company-wide data in Teams & SharePoint, use the excellent Exchange email service and redirect employee desktop folders to OneDrive. This ensures that your data is stored on a highly resilient service and will not be subject to any problems related to hardware failure. It also means that these files are available to your users across multiple computers.

Protect your Microsoft 365 data using a cloud-based backup solution

Protecting your Microsoft 365 data is very important but staggeringly simple.  Third-party, cloud-based backup solutions will take regular backups of all your data in Microsoft 365 and store it in a separate, secure cloud location. It keeps several versions of your data so you can go back to almost any point in time. This protects your Microsoft 365 from ransomware attacks and malicious or accidental file deletions.

A laptop and tablet taking a backup

These simple steps can be taken by any business for a very reasonable cost. It will add a higher level of resilience to the business data.

Even if your business has in-house servers, you should nevertheless take advantage of cloud-based solutions that back up this business data. These remove the need for changing backup media and can quickly boot virtual images of the servers in the cloud in the event of hardware failure.

Protecting business data is simple, so why aren’t you doing it?

All small businesses need to ensure their data is protected, but many do not. Perhaps this is because they think that it is too hard to do but, as you can see, it is remarkably simple!

If you would like to discuss any of the topics in this article, please do not hesitate to get in touch.

More Content

How to scan a QR code with your phone

As more venues open up for face to face meetings, some are introducing their own track and trace systems using a QR code that you need to scan with your mobile phone. But how? This video explains how to scan a QR code with your phone so you are not trying to figure it...

Is Your Business Ready for Another COVID-19 Lockdown?

Given the rapid rise in cases over the past few weeks, another lockdown was inevitable. Employers and employees alike will now be used to a 'new normal' where we are encouraged to work from home. During the last lockdown, we all learned that it is possible for us to...

VIDEO: How to Sync Teams Files to Your Computer

Hello everyone, welcome to a new Tuesday Two Minute Tech Tip.    👉 Do you use Microsoft 365?    👉 Do you need to collaborate on documents with your colleagues?    👉 Do you want to do this using the same familiar Windows...

7 ways to secure small business IT

It is hard enough running a business without having to worry about how to ensure your computer systems and data are secure from bad guys.  To help you out, we have put together a list of the top 7 things that you should do to secure your small business IT systems. 1....

Blisstech Solutions sponsors KEMP’s Virtual Santa Fun Run

In 2020 everything has been different, and the traditional KEMP Hospice Santa Fun Run is no exception.  In a year where so many charity and participation events have been cancelled, it is great to see that this iconic local event is going ahead, albeit in a very...

Why the Cloud is not backup

Cloud computing has revolutionised the way businesses work.  Companies that utilise the cloud will have coped the best with COVID-19 imposed restrictions.  Whether forced to by circumstance or not, businesses are moving from the traditional server in the office to...

How to spot a scam

Would you know how to recognise a scam? In the 21st century, you are highly unlikely to encounter a con artist in the street as they hide behind phones, text messages and emails.  But the motivations behind 21st-century fraudsters have not changed; they want to make...

What is a managed service?

If computers are an essential part of your business you will probably have someone looking after them for you, but what type of service are you getting from them?  Have you heard the expression "Managed Service" or "Break/Fix"? You may have heard these expressions and...

VIDEO: How to use Mail Merge

This Tuesday Two Minute Tech-tip shows you how to automate customised emails and letters using Mail Merge. Imagine; you need to send a letter or email to 10s, or even 100s of people with the same base content, but personalised for each recipient. You could manually...

VIDEO: How to Work with Files in Teams

Good morning everyone. Welcome to another Tuesday Two Minute Tech Tip! This is another tip for Microsoft Teams on how to work with files in Teams. Did you know you can use Teams like a file server to store and work on files across your whole business? MS Teams is not...
Share This