Tech Tip: An overview of Microsoft Teams • Blisstech Solutions

Welcome to a new Tuesday Two Minute Tech Tip that covers the basics of Microsoft Teams.
Microsoft Teams has become one of the ‘go to’ tools for collaboration since the start of the pandemic, but most people are only scratching the surface of what you can do with it.
Teams is not just for video meetings!

Did you know in Teams you can:
👉 Chat with individuals or groups of people inside and outside your organisation?
👉 Organise files for your business and work on them together in real-time?
👉 Make and receive telephone calls?

These tips will help you to:
đź’Ą Find your way around the Teams application.
đź’Ą Understand what Teams and Channels are.
đź’Ą How to create chats with groups of people.

Thanks for watching.

Transcript

00:00:00

Hello everyone and welcome to another edition of Blisstech Solutions Tuesday 2-minute Tech Tips, so in this tech tip I’m going to talk to you about teams and just focus on an overall picture of what you know you can do within teams without going into anything in much detail.

00:00:17

Covering Teams in a tech tip was a request. So, if you have any requests, send them through to me on LinkedIn and I’ll be happy to cover the topic that you’re interested in.

00:00:26

So, starting off on the left-hand side at the top, we’ve got “Activity” and as the name suggests, all of our activities here. All our most recent activities we’ve been involved in so you can see that easily in one place.

00:00:41

“Chats” – so this is where we can chat with people within our organisation. We can start new chats with individuals, with groups of people, and we can also create new chats here, and chat to anybody who has Teams; it doesn’t have to be within your organisation. That’s a new feature Microsoft introduced this week; the ability to chat with anybody who has Teams, whether it’s personal or business.

00:01:11

“Teams” is where Teams gets its name from. So, we have various different Teams here and we tend to break these down for department for a project or anything that you want to form a team about. It could be social activities within work as well.

Then beneath the Teams, we have Channels. So you can have multiple Channels within each Team to separate off, you know if it’s a project, for example, various different elements of that project and if we make those Channels private, that basically means we can restrict who has access.

00:01:46

Behind the scenes of these Channels and Teams is SharePoint, so we can store files within our Teams and these actually get stored in SharePoint sites and we can sync those down to our desktop so that we can work on them through Windows and native Office applications.

00:02:05

Moving on, we’ve got calendar pretty straightforward. It’s the calendar, so here we can schedule new Teams meetings and that will automatically add things to our Outlook calendar. We can also add things through Outlook and create to say that they’re a Teams meeting as well.

00:02:22

“Calls” – so this can be a little bit misleading. It seems to suggest you can make calls from here. You can, but you need a licence to do that. You need a Microsoft Business Voice licence and you can make external calls, but from here we can still make internal calls, which is similar to a Team meeting, but without the video, but you can add the video as well if you want to.

00:02:47

We can browse our OneDrive here. We can look at the recent files for the Teams that we are involved in.

00:02:54

And then finally we have any apps that we’ve added. So here we’ve got “Tasks by Planner” which I’ve covered in a previous tech tip and this is just like a project sort of management app and we can also add a variety of other different apps.

00:03:13

So the ecosystem for apps in Teams is vast. Some of them are chargeable, and some of them connect with the backend services that you have to pay for. But it’s a very extensible and powerful system.

00:03:25

That’s it, I’ve gone way over 2 minutes, but there’s quite a lot to cover in Teams, and that was only a very high level. I I hope you found this tip useful, and I’ll speak to you next week.

More Content

8 tech trends you need to prepare for in 2023

The end of the year is a time when many business owners take time to reflect and plan for the coming year. For many that will involve thinking about forecasting and growth over the next 12 months, but we want you to think about the tech trends in 2023 that will affect...

Outsourcing always beats DIY

Do you ever feel like you're juggling ten tasks at once to keep your business running? Marketing, sales, finances, IT… the list goes on! And somewhere in that chaos, your dreams for growth get lost. Enter Dave, a fellow entrepreneur who has created the same...

Tech Tip: How to create private Teams and channels

Welcome to a new Tuesday tech tip video. This one shows you how to create private Teams and channels in Microsoft Teams. Microsoft Teams is a powerful tool for collaboration, but how do you limit access to what people can see? The answer: Private Teams and private...

Tech Tip: How to use Mail Merge

This Tuesday Two Minute Tech-tip shows you how to automate customised emails and letters using Mail Merge. Imagine; you need to send a letter or email to 10s, or even 100s of people with the same base content, but personalised for each recipient. You could manually...
Don’t think your business is a target? Think again

Don’t think your business is a target? Think again

Cyber criminals are targeting businesses of all sizes, all the time. And new research shows just how they’re doing it. We tell you how to stay protected.

Laptop and stethoscope

How Much Should You Pay for IT Managed Service Costs in the UK?

If you are looking for managed IT services in the UK, you should understand there is no "one-size-fits-all" solution. There are many managed service providers out there and they offer a huge range of prices. This can be overwhelming when trying to choose between them!...
Be more productive with these Microsoft Edge features

Be more productive with these Microsoft Edge features

In the never-ending mission to be more productive, the latest Microsoft Edge browser could be a powerful ally. We’re telling you about 5 of its best productivity features.

Tech Tip: How to Provide Remote Support for FREE with Quick Assist

This Two Minute Tech Tip shows you how to view or control someone else's screen for FREE. As an IT managed service provider we have lots of tools we have to pay for to help us support our clients. However, if you've ever been in a situation where you are trying to...
Bridging the trust gap between your employees and AI

Bridging the trust gap between your employees and AI

Have you noticed your employees are reluctant to use AI in the workplace? It may be down to their lack of trust. We explain how to show them AI is a tool that makes work better for everyone.

Reverse image search makes purchasing and marketing easier

Bing Visual Search makes purchasing and marketing easier

Think the Windows 11 Photo app has little use in your business? Visual Search with Bing is about to change that, with some very useful new functionality… Find out more here.

Share This
Contact
Love Lane
Cleobury Mortimer
Shropshire DY14 8PE

01299 382 321
[email protected]
Copyright © 2024 Blisstech Solution Ltd
Registered No: 08125391 VAT No : 307 5490 05