Tech Tip: How to create a voting poll using Outlook • Blisstech Solutions

Welcome to a new Tuesday tech tip video where we will be exploring how to create a voting poll using Outlook and Microsoft Forms.

Sometimes, when we need to get people’s opinions on something, it can be a bit like herding cats!

Maybe we need to get a consensus of opinion, or maybe it’s to vote on something more formal.

If you can’t get everyone in the same physical or virtual room quickly enough, you can use the features of Microsoft Forms and Outlook to make this process simple allowing people to vote online in their own time.

This tech tip will show you how.



Hello everyone and welcome to another edition of Blisstech Solutions Tuesday Tech Tips.

In today’s tech tip, I’m going to show you how to use Microsoft Forms within Outlook to create a poll.

I’ve already created a new e-mail and then to add our poll, I am going to go to Insert and then we have an option here to add the poll.

So, what this will allow you to do, it will allow you to send a questionnaire to people so that they can vote. So, maybe you can’t get people in the room and maybe you need a decision to be made, and this is a very simple way of sending out a poll to multiple users and getting them to vote on it so you can get a response back.

So, if I click on Poll here, in the new pane that’s opened, you get to choose a question. So, let’s choose a question, and then we get to select what our possible answers are.

It could be a simple Yes or No answer or we can add additional options. We can also allow for multiple answers to be selected. So, that will change it from the radio button option, which is only allowing one selection, to allowing them to select multiple answers.

But as this is a Yes/No type answer, we only want to allow one answer. And then we click Next and this is going to show you what it will look like. And then we click add to e-mail.

You can see, it’s added our link to our email here. So when we send this to our participants, it’s going to allow them to click on that link and then vote.

Let’s show you what that looks like.

So, I click on a link, it opens up a web browser and I get to vote. Do I like cheese? Yep, I do, a lot! So I select my option and then I click vote and I get feedback on what the current poll results are.

But as the poll creator, we may want to see the full statistics of what’s going on, who’s voted which way etc.

To do that, we have to go into Microsoft Forms.

So, I’ve got Microsoft forms open here and I’m going to refresh the page, and our new poll is here.

If I click on the form it will open it up and then I can go into the responses section up here and I can see the variations in responses. I can even download it in Excel so I can see exactly which way everybody voted.

As you can see, this is a very simple way to create a poll to get people to make a decision on something that can save you a lot of time. Especially if you’re not able to get people all together at the same time to make that decision.

We hope you found this tip useful.  If you want more tech tips, take a look at our Learning Zone.

More Content

A man talking to his colleagues in an online meeting similar to Microsoft Teams

How to use MS Teams to replace your file server

You all know MS Teams as a video conferencing tool, but do you know about all of its other cool features? One such feature enables businesses to replace file servers, allowing users to work from anywhere and collaborate on documents in real-time.  This video shows you...

Getting Started With Microsoft Teams

Microsoft Teams is a powerful collaboration tool and is included with all business versions of Microsoft 365.  If you have Microsoft 365, and are not using Teams, or you don't yet have Microsoft 365 and want to know what Teams can do, this video is a quick...
Logos for Microsoft 365

Migrate to Microsoft 365 manually using PST files

When you are migrating to Microsoft 365 from an existing email provider, you'll want to migrate the emails, contacts and calendar from your users existing mailboxes to their shiny new Microsoft 365 mailboxes.  The best-case scenario is your provider will migrate you...
artificial intelligence thumbnail

Let’s start talking about Artificial Intelligence (AI)

From Alexa to Siri, AI is already all around us, but names like ChatGPT, Dall-E and Jasper have blown up the internet. Let’s decode some of the language

How to use crossreferences in Word

Tech Tip: How to use cross references in Word

Today's Two Minute Tech Tip is another tip for Microsoft Word. If you use Word to write documentation, contracts or any other type of detailed document, then this tip is for you. Usually, when you write such a document, you need to refer to other places in the...

Tech Tip: Capture Your Screen Like a Pro – Essential Screenshot Techniques for Windows

Welcome to a new Tuesday tech tip video where I will show you how to take screenshots in Windows. Screenshots are an indispensable tool for anyone who uses a computer. They allow us to capture specific areas of our screen, share instructions, document errors, or...
Pirated software thumbnail

Don’t walk the plank with pirated software

A huge number of small and medium-sized businesses would consider using pirated software to try and save money. Don’t do it.

Never mind “can’t teach an old dog new tricks”…

They say you can’t teach an old dog new tricks, but what happens when it’s a young pup that needs training? New research on people under 40 has revealed a scary attitude towards cyber security. We tell you more here.

A woman looking at her phone while working from home

Office 365 and Windows RDS: Maximum Remote Working Flexibility

Windows Remote Desktop Services (RDS) has been around for years. I was using it over 20 years ago and was a fan.  It was an excellent solution for flexible working over slow connections, which is all we had back then!  However, back then, you needed something else to...
You’ve heard of Copilot… but what is it?

You’ve heard of Copilot… but what is it?

You might have heard about Microsoft Copilot, but what is it? And will it really make a difference to your workday or business? We explain it all here.

Share This
Love Lane
Cleobury Mortimer
Shropshire DY14 8PE

01299 382 321
[email protected]
Copyright © 2023 Blisstech Solution Ltd
Registered No: 08125391 VAT No : 307 5490 05