Tech Tip: How to add a mailbox to Outlook • Blisstech Solutions

Welcome to our latest tech tip blog post! In this article, we will be discussing how to add a mailbox to Outlook, a widely used email client that allows users to manage multiple email accounts in one place.

Whether you’re new to Outlook or just need a refresher, this guide will walk you through the process step-by-step. By the end of this article, you will have a better understanding of how to add a mailbox to Outlook, making it easier to manage your emails in one place and stay organised.

Transcript

Hello everyone and welcome to another Blisstech Solutions Tuesday Tech tip and in today’s tech tip, we’re going to show you how to open another user’s mailbox in Outlook.

There are two ways you can do this.

  • The 1st way is if they, themselves or an administrator, has granted you access to that user’s mailbox.
  • The 2nd way is if you’ve got the username and password for the account.

The most secure way of doing things is, if within your organisation you need to open somebody else’s mailbox, the administrator or the user themselves can grant you permission to their mailbox. Then to open that mailbox you simply go, in Outlook, to:

Open and Export ==> Open Other Users Folder.

Then type in the first part of their e-mail address and click OK. So, in this situation, it’s saying it can’t display the folder. That means we don’t have access to it, so now I’ll show you the other way, which is to add a new mailbox to the computer.

So again, in Outlook we go to:

File ==> Add Account.

Then the wizard appears that takes us through the process of setting up the account which I’ll do now.

OK, so if you get to this point where it is asking you to allow your organisation to manage your device, this really depends on the organisation that you’re working with. If it’s not your own company, just say no sign in to the app.

And there you go. The account has been successfully added, but we see it doesn’t appear here at the moment. So what we need to do is close Outlook and reopen it.

As you can see here, the new mailbox has been added and just for ease, we’re going to drag the inbox up into the Favourites so we can see which mailboxes have got emails.

That’s all there is to it.

So just to recap:

The best way to add a mailbox within your own organisation is get somebody or an admin to grant you access to it and the other way is to get the username and password and add it as a completely new account.

I hope you find this useful. I’ll speak to you again soon.

If you need help with your IT issues, please get in touch.

More Content

WAIT sign on British road crossing

How to delay Windows 10 updates

It is an undisputed fact that, to keep your computer secure, you should keep the software running on it up to date.  We go on about it again and again and again.  However, there is a balance between making sure that you have the latest Windows 10 updates, and also...

How To Secure Your Business When Remote Working

The global COVID-19 crisis means that more people are remote working than ever before.  Businesses rushed to enable their employees to work from anywhere very quickly, which may include access to sensitive company data.  In the rush to stay operational during the...
How to Export or Print to PDF - Thumbnail

Tech Tip: How to save or print to PDF

Welcome to a new Tuesday tech tip video where I will show you how to save files or print documents to a PDF file. In today's digital world, it's more important than ever to be able to print or export files to PDF. PDF stands for Portable Document Format, a universal...
Which ransomware payment option is best? (Hint: none)

Which ransomware payment option is best? (Hint: none)

Cyber criminals are giving you more options when it comes to paying your way out of a ransomware attack. Our advice remains the same though. Find out what that advice is here.

Back up your data! One day it could save your business

Did you know that 60% of companies that lose their data will shut down within six months of the disaster? Don’t let your business fall into this statistic.

How to reopen a closed browser tab thumbnail

Tech Tip: How to quickly reopen a closed browser tab

Welcome to a new Tuesday tech tip video, and it's a really quick, but useful one This video shows how to quickly reopen a closed browser tab in Google Chrome or Edge. The video demonstrates a keyboard shortcut (Ctrl+Shift+T) to restore the last closed tab. I will also...
An AI-charged blast from the past

An AI-charged blast from the past

Microsoft Paint is all grown up, and it’s making a supercharged comeback thanks to AI. We have all the details

It’s time to say goodbye to traditional passwords

Say goodbye to traditional passwords, say hello to Passkeys

Passwords could soon be a thing of the past, thanks to Passkeys. If you hate passwords, our latest tech update will make your day…

Tech Tip: How to create a table of content in Word

Happy Tuesday everyone! Today's Two Minute Tech Tip was an idea given to me by my apprentice, George Borns. When asked what would be a good idea for a Tech Tip and without hesitation, George said "What about headings and tables of content in Word?" It is a great tip...

Are you losing hours each week setting up video calls?

You could be losing a full-time working week for every member of your team, thanks to the hassle of setting up video calls.

Share This
Contact
Love Lane
Cleobury Mortimer
Shropshire DY14 8PE

01299 382 321
[email protected]
Copyright © 2023 Blisstech Solution Ltd
Registered No: 08125391 VAT No : 307 5490 05